Office Assistant
Property Perfect, LLC
Newport, MN
Full-time
Administration / Clerical
Posted on June 15, 2022
We are looking for an Office assistant to help with daily office tasks.Office assistant duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to our employees. Previous experience with Quickbooks, excel and Google sheets.
Responsibilities
- Serve as the assistant for office manager including: maintenance, mailing, supplies, equipment, bills, errands, shopping
- Schedule meetings and appointments
- Responsible for monthly and ongoing customer billing
- Process invoices and pay bills timely
- Partner with HR to update and maintain office policies as necessary
- Organize office operations and procedures
- Coordinate with IT department on all office equipment
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with office vendors, service providers and office lease
- Provide general support to visitors
- Assist in the onboarding process for new hires
- Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
- Liaise with facility management vendors, including cleaning, catering and security services
Skills
- Proven experience as an Office assistant
- Knowledge of office administrator responsibilities, systems and procedures
- Proficiency in MS Office (MS Excel and MS Outlook, in particular)
- Quickbooks Online
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a fast-paced environment
- A creative mind with an ability to suggest improvements
- Previous bookkeeping or accounting experience
Job Types: Full-time, Part-time
Pay: $18.00 - $22.00 per hour